Mrs. Deshmukh — “Karan’s bus is late, will he be marked absent?”
An interactive vision prototype
Every topper has a story.
Behind every successful student is an academy managing thousands of daily decisions —
admissions, attendance, homework, tests, fees, parents, faculty, results.
Most of it still runs on registers, Excel sheets and WhatsApp.
Monday morning at Eklavya Academy.
412 students. 10 batches. 14 faculty. One director.
And it is only 9:15 AM.
The invisible cost
None of this shows up
as a problem.
Classes ran. Students came. Nobody complained. The academy still lost money, time and students this month — it just never appeared on any report.
Revenue leakagethis quarter
₹0
Fees that were owed, agreed and simply never followed up. 47 students across 6 batches. No reminder went out because no system knew a date had passed.
0
Leads from Instagram, Google and referrals that were never called back. At ₹68,000 average fee, that is a lost year.
0
Per teacher, per week. Called out, written on paper, retyped into Excel, forwarded on WhatsApp.
0
Messages a week asking things the academy already knows — attendance, homework, marks, next test.
0
To answer one question: which batch is underperforming, and which faculty is producing results?
- 📓Paper registersAttendance, 10 batches
- 📗Excel sheetsFees, marks, admissions — 3 versions
- 💬WhatsApp groupsParents, faculty, batch-wise
- 📞Phone callsFollow-ups, reminders, enquiries
- 📄Google FormsAdmission enquiries
- 🧠One person’s memoryEverything the systems missed
Six systems. None of them talk to each other.
The academy is not disorganised.
It is disconnected.
The turning point
Now imagine every student
had one connected profile.
Everything connected.
Everything automatic.
Everything available instantly.
The teacher
Teachers should teach.
AcademyOS does not replace a teacher. It removes the twenty minutes of copying, retyping and forwarding that sit around every single class.
Today’s classes
08:0090m
Class 10 · Batch A — TrigonometryRoom 3 · 42 students
Live
10:3060m
Class 6 · Batch A — Fractions & DecimalsRoom 1 · 33 students
Next
16:0090m
Class 8 · Batch A — Revision & doubtsRoom 5 · 38 students
Scheduled
Attendance · Class 10 · Batch A
0 present · 0 absent
Parents notified automatically
What quietly disappears
- ✓Calling out 42 names and ticking a register
- ✓Retyping attendance into the batch Excel sheet
- ✓Messaging absentee parents one by one
- ✓Typing today’s homework into three WhatsApp groups
- ✓Entering 118 test marks into a spreadsheet
- ✓Making the weekly performance sheet for the owner
0 hrs
given back to every teacher, every week
The student
One place that answers
“what should I do today?”
Ananya opens one app instead of scrolling three WhatsApp groups for a homework message posted yesterday.
Hi, Ananya
Class 10 · Batch A
Focus today
Trigonometry
Your weakest topic in the last 3 tests
Homework · 2 pending
!
Maths — Trigonometry worksheetDue today · 8 questions
📗
Science — Light & ReflectionDue tomorrow
✓
English — Reading logSubmitted
Upcoming
📝
Unit Test 5Mon 19 Aug · Maths + Science
Performance, in plain language
Not a rank list. A picture of where she is improving and where she is slipping.
Science▲ 12%
English▬ 0%
Mathematics▼ 7%
Weak topics, surfaced early
- Trigonometry
- Quadratic Equations
- Surface Areas & Volumes
- Light & Reflection
Detected from test-level question tagging — not from a teacher remembering.
Everything else, in one tab
- 94%Attendance
- Rank 9of 42
- ₹22,600Fee due 14 Aug
- 34Resources
The parent
Parents stop asking,
because they already know.
The goal is not to send parents more notifications. It is to send them the right four, and let them stop worrying about the rest.
Today
Class 10 · Batch A Parents (168)
Ma’am homework?
Test kab hai?
Good morning 🙏🌸
Fees ka last date?
Aaj class hai kya?
Please check the earlier message 🙏
The one message that mattered was posted 4 days ago.
With AcademyOS
- ✓Ananya marked present08:04 AM · Class 10 · Batch A Mathematics
- 📚Homework assignedMaths — Trigonometry worksheet · due today
- 📝Unit Test 4 result178/300 · Rank 9 of 42 · ▲ 12%
- ₹Fee reminder₹22,600 due 14 Aug · pay in app
- 📢Independence Day holiday15 Aug · classes resume 16 Aug
Five updates. No group. Nothing buried.
The director
The whole academy,
on one screen.
Every number here took two days to assemble last month. Now it is the first thing you see.
Business health score
All inputs · daily
0/ 100
- Attendance95
- Revenue growth94
- Admission growth92
- Retention88
- Operations84
- Fee collection61
Fee collection is the only input below target. Closing that one gap alone takes the score to 91.
Your morning brief
Mon, 12 Aug · 07:00
- ▲Revenue is ahead of plan₹18,42,000 collected, up 14.2% on July — the strongest month this year.
- ₹But collections are the drag82.7% of ₹22.28L owed. Target is 95%. 12 accounts are overdue — the oldest by 21 days.
- ▼Class 7 · Batch A is slippingBatch average down 18% across three tests. 7 students flagged before any parent has called.
- ◆Class 9 · Batch A is effectively full44 of 45 seats. Class 5 · Batch A is the opposite — 28 of 40.
What we would do today
- 1Run the reminder sequence on 12 overdue accountsFinance · today
- 2Give Maths 10:30 to Meera NambiarOperations · within 2 hrs
- 3Book academic support for the 7 Class 7 · Batch A studentsAcademic Head · this week
- 4Move Class 5 enquiries to the top of the queueAdmissions · this week
Revenue this month
₹0
▲ 14.2% vs July
Admissions
0
▲ 9 vs July
Pending fees
₹0
47 students · 12 overdue
Attendance today
0
386 of 412 present
Collection trend
Feb – Aug 2025
FebMarAprMayJunJulAug
Lead pipeline
214 leads this month
- New enquiry62
- Contacted48
- Visited campus31
- Parent meeting19
- Admitted38
Follow-up rate 91% — every lead has an owner and a next date.
Today’s attendance
0386 / 412
- Present 386
- Absent 26
Batch occupancy
10 batches · 412 of 445 seats
- Class 10 · Batch A42/45
- Class 9 · Batch A44/45
- Class 8 · Batch A38/40
- Class 7 · Batch A36/40
- Class 6 · Batch A33/40
- Class 5 · Batch A28/40
Faculty today
Mon, 12 Aug
- RKRajesh KulkarniMathematics · 3 classes · 4h 00mIn class
- MNMeera NambiarScience · 2 classes · 3h 00mFree 11:00
- SVS. VenkateshMathematics · on leaveCover needed
- ABAnita BoseEnglish · 2 classes · 2h 30mFree 09:30
Suggested cover for Maths 10:30 — Meera Nambiar is free and qualified.
Performance analytics
Unit Test 4 · batch averages
Class 7 · Batch A down 18% over 3 tests — 7 students flagged for academic support.
Growth
- 0Active students▲ 38
- 0Retention (yr on yr)▲ 6%
- ₹0Avg. fee / student▲ 4%
- 0Admissions via referral▲ 11%
Risk centre
4 open · ranked by business impact
-
HighFee collection 12.3 points below target
Impact₹3,86,500 held up across 47 students. At this rate August closes short of plan.
DoRun reminder sequence, then escalate the 12 overdue accounts.
-
HighClass 7 · Batch A down 18% over three tests
Impact7 students at churn risk — ₹4,76,000 of learner lifetime value.
DoAcademic support calls plus a revision plan before Unit Test 5.
-
MediumMathematics 10:30 has no faculty today
ImpactOne class unstaffed. S. Venkatesh is on leave and no cover was assigned.
DoAssign Meera Nambiar — free at 11:00 and qualified.
-
MediumClass 5 · Batch A running at 70% occupancy
Impact12 empty seats ≈ ₹8,16,000 of unearned annual fee.
DoPoint the next enquiry cycle at Class 5 before opening a new batch.
Action centre
Waiting on you
-
Approve reminder run12 overdue accounts · Finance
-
Assign Maths coverMeera Nambiar · 10:30 today
-
Schedule academic support7 students · Class 7 · Batch A
-
Approve Class 5 pushAdmissions · this week
Four decisions. Last month the same four took two days to even find.
Not more data.
Answers — the morning you need them.
Automation
The work nobody sees,
nobody has to do.
Seven small things that used to be somebody’s job. Each one happens now in the second it becomes true.
🗓
Attendance marked08:04 · Class 10 · Batch A
💬
Parents notified26 absentee parents · instantly
📚
Homework assignedMaths — Trigonometry worksheet
📲
Students notified42 students · due date added
₹
Fee due in 3 daysInstallment 3 · ₹22,600
🔔
Reminder sentParent + payment link · escalates if unpaid
📩
Admission enquiryInstagram · Class 6 admission
✅
Follow-up task createdAssigned to Priya · call by 6 PM today
📝
Test completedUnit Test 4 · 118 papers
📈
Performance analysedRanks, topic gaps, batch averages, parent reports
🎂
Birthday todayRohan Mehta · Class 6 · Batch A
🎉
Greeting sentFrom the academy · in your voice
📉
Performance drop detectedAditya Kulkarni · ▼ 22% over 3 tests
🧭
Academic support flaggedDirector + mentor alerted before the parent complains
Nobody remembered to do any of this.
That is exactly the point.
The AI layer
No AI badge.
Just work already done.
AI here is not a feature to advertise. It is the difference between a report you have to read and a decision you can make.
Unit Test 4 · Class 10 · Batch A
Batch average rose to 187/300 (▲ 12). The gain came almost entirely from Science. Mathematics scores fell for 14 of 42 students, and 11 of those lost marks on the same three questions — all Trigonometry. This is a teaching gap, not a student gap: recommend one revision class before Unit Test 5.
Ananya Sharma
- Trigonometry38%
- Quadratic Equations44%
- Surface Areas & Volumes57%
- Real Numbers81%
Tagged from her last 6 tests, question by question.
To: Mr. & Mrs. Sharma
Ananya had a good fortnight. Attendance 94%, and her Science score improved 12% in the last test — she is now 9th in a batch of 42. She is finding Trigonometry difficult; we have added extra practice and her mentor will review it on Thursday. One installment of ₹22,600 is due on 14 August.
Mathematics · Class 10 · Batch A · tonight
- 6 questions on Trigonometry — the exact sub-types 11 students missed
- 2 questions revision, Real Numbers, to keep it warm
- Difficulty auto-split: easy 3 · medium 4 · hard 1
Generated from this batch’s actual mistakes — not from a question bank at random.
4 students need attention
- AKAditya KulkarniMarks ▼22% · attendance ▼ · 2 HW missedHigh
- IRIshita RaoAttendance 71% · fee overdue 21 daysHigh
- VJVivek JoshiMaths ▼14% · stopped asking questionsMedium
- KDKaran DeshmukhLate 9 days this monthMedium
Aditya Kulkarni · Class 7 · Batch A
Aditya's decline started after Unit Test 1, not gradually — English held steady while Maths and Science both dropped sharply. His attendance is fine, so this is unlikely to be motivation. Suggest a 15-minute conversation about workload rather than a performance warning, and pair him with Meera Nambiar for two weeks. Draft message to parents is ready for your approval.
The whole picture
Four people who were never
in the same system.
AcademyOSone connected record
Director
Sees the academy, not the paperwork
Teacher
Teaches, and stops re-entering data
Student
Knows what to do next, and why
Parent
Informed without having to ask
We would rather be measured on this than on logins
- 0saved per teacher, every week
- 0of enquiries followed up on time
- 0fee collection within due month
- 0parents left wondering
Where this goes next
This is not software.
This is a vision we want to build together.
Nothing you have seen is finished. It is deliberately a prototype — because the version worth building is the one shaped by the people who actually run an academy at 7:42 on a Monday morning.
Tell us what we got wrong.
Tell us what your academy does that we never imagined.
That conversation is the actual product roadmap.
Build with them.
Not for them.